The Administrative Assistant II provides advanced-level administrative support while handling a wide variety of complex administrative details. This position reports to a Vice President/Director/Manager.
WHAT YOU WILL DO
- Provide advanced-level administrative support to assigned manager and coordinate priorities across departments and units.
- Schedule and maintain calendar for assigned manager including, but not limited to, setting complex appointments and travel aligned with strategic priorities.
- Operate and maintain various cloud storage platforms and other on-line tools to leverage systems and reporting for purchasing, finance, legal and other business functions.
- Positively and professionally represent the organization to all team members and visitors.
- Research, order, and stock office and specialized supplies.
- Coordinate, setup and prepare for complex meetings.
WHAT ARE WE LOOKING FOR
- Seeking a highly organized Administrative Assistant to manage multiple managers' schedules, ensuring efficient time management and seamless coordination.
- The preferred candidate thrives in a fast-paced environment, balancing priorities with strong attention to detail and professionalism.
JOB EXPERIENCE
- Advanced, diversified, and confidential administrative functions requiring broad and comprehensive experience required.
- Must have at least two years of administrative support experience.
EDUCATION AND CERTIFICATIONS
- High School Diploma required.
- Some college preferred.
SKILLS AND KNOWLEDGE
- Must have strong organizational skills.
- Ability to communicate effectively, both orally and in writing required.
- Ability to operate moderately complex computer software programs required.
- Ability to handle complex situations with a high level of tact and diplomacy required.
- Knowledge of Zoology and conservation issues is desirable in some assignments preferred.
SOME OF THE PERKS YOU WILL ENJOY AS A TEAM MEMBER
- Free admission to the San Diego Zoo and the San Diego Zoo Safari Park
- Family Passes
- Complimentary Tickets
- Local and In-House Discounts
- Employee Assistance Program
- Wellness Program
